Academia do Bacalhau

Friday Morning General Assembly

Draft working agenda for the formal Friday morning congress and General Assembly at Renaissance by the Creek before the afternoon break and Main Gala Dinner.

Toronto 2026Friday, Oct. 2All attendeesDraft agenda

View agenda Back to itinerary Survey

General Assembly agenda

Times are placeholders and can be adjusted once the official meeting window is confirmed. Each item can be opened for notes, presenter guidance, and decision prompts.

09:00

Arrival, seating & delegate confirmation

Confirm attendees, voting delegates, observers, translation needs, and seating.

Use this time to register chapter representatives, confirm the list of delegates, and clarify who will speak or vote on behalf of each chapter.

09:15

Opening welcome & order of meeting

Host welcome, objectives, respectful discussion rules, and confirmation of the agenda.

Welcome from Toronto host leadership.
Confirm agenda order and timekeeping.
Confirm whether any items need to be added or moved.

09:30

Roll call of chapters & quorum

Record chapter attendance and confirm meeting authority.

Suggested format: each chapter gives name, city/country, president or delegate present, and any voting proxy or observer status.

09:45

Approval of agenda and prior matters

Approve agenda, minutes if applicable, and unresolved business.

This can remain short unless there are formal items requiring discussion or vote.

10:00

Chapter highlights and reports

Brief annual highlights from presidents or delegates.

One or two highlights from the year.
Membership trend, charity impact, and key events.
One challenge or request for the wider network.

10:45

Survey results and rolled-up data

Present common themes, demographics, language/culture questions, and chapter outlook.

Use the survey as input, not a replacement for discussion. Present rolled-up results only, with attention to privacy and chapter-level trends.

11:10

Proposals, motions and chapter future

Discuss proposals, Edmonton chapter question, growth, youth participation, and 1-year versus 10-year view.

Which proposals need a vote?
Which proposals need more consultation?
What is realistic over one year versus ten years?
What support would a new Edmonton chapter require?

11:45

Decisions, actions and next steps

Confirm decisions, owners, timelines, and communication back to chapters.

Close with a practical decision log: what was decided, who owns each next step, and when updates will be shared.

Meeting principles

Keep comments short and clear.
Protect time for decisions.
Separate discussion items from voting items.
Record actions in plain language.

Materials to prepare

Chapter attendance list.
Survey summary / rolled-up data.
Proposal list and voting items.
Decision tracker and action-owner list.

Decision tracker

Item	Decision needed	Owner	Next step
Agenda approval	Approve / amend	Chair	Confirm at opening
Survey results	Discuss implications	Presenter	Share rolled-up summary
Proposals	Vote or defer	Presidents	Record outcome
Future chapters	Direction or working group	TBD	Assign follow-up